A 10-minute end-of-day close: do cash, stock and orders match?

Missing money or stock is easy to fix when found the same day; found at month end, the cause is almost impossible to trace. A short daily close is worth far more than chasing later.

Four checks every day

1. Cash in the drawer = opening float + cash sales − cash paid out
2. Incoming transfers against the sales customers paid by transfer — from the banking app, not from slip images
3. Orders not yet shipped or paid — how many, and who needs a follow-up tomorrow
4. Your 3–5 best sellers — count them for real against the sheet; no need to count the whole shop daily

Keep it fast

• Use the same form every day — same fields, same order
• Record the difference, not just "match/no match" — for example cash short 40 baht, stock over by 1
• Small differences happen, but shortfalls in the same direction over several days are a signal to find the cause

When things don't match

• Work backwards from the latest transactions: wrong change, unrecorded sale, credit sale, return
• Note the cause you find — causes that repeat point to a system to fix, not a person

Transfer slips can be faked — always confirm the money in the shop's banking app before counting a sale as paid